- How to add desks
- How to export your desks CSV
- How to add a floor map
- How to see who has been assigned what desk
- How to be assigned a desk as an employee
- Desks FAQ
How to add desks
- Navigate to Desks on the lefthand side of the dashboard
- Click Import CSV
- Drag and drop or select the file you want to upload
NOTE: Here is a template CSV you can download. Leave row 1 (headers) as is, rows 2 and onward please customize for your company.
•Floor Name
,Desk
andEnabled
are required on each row
•Neighborhood
, andAssigned To
are optional
• If using theAssigned To
field, note that this field can only be populated with an email address, not the employee name - Click Import X desks
- You will be lead to a screen that lists your floor(s)
✨ TIP: If a desk is set to Enabled: No
but has an email in the Assigned To
field the desk will only be assigned to them when they sign in.
• It will be unassigned if that person does not sign-in that day.
How to export your Desks CSV
- Go to Desks
- At the top right you will see Re-import CSV and Export CSV
- Click Export CSV
• If the file downloads without a.csv
extension you can add.csv
to the file and it will open in any spreadsheet tool. - From there you can add more rows to the CSV or edit accordingly and re-import
How to add a floor map
- Once your desks have been added you will see a list of all the Floors you have click on Details.
- At the top you will see a modal to drag and drop your floor map image.
✨TIP: A higher resolution image will be easier for your employees to read!✨
How to see who has been assigned what desk?
- Go to Visitors > Visitor log
- Click the menu icon at the top right of the visitor log
- Scroll down and check Desks
How to be assigned a desk as an employee
- Register to go into the office
- Sign in
- There are two separate ways to view your desk assignment
• Right after you sign in you'll be viewing your pass. Here it says your desk and shows the floor map.
➖ If the image is a high enough resolution you will be able to zoom in and look at closer details.
• If you close the pass you can always re-open it to view the floor map but you will also see on the registration card itself the desk assignment.
Upon sign in
After closing your pass
✨ For more information on how to view and change the assigned desk on the floor map, please take a look here.
Desks FAQ
- Once a desk has been assigned that day it will not be assigned to anyone else until the next day.
• Even if the employee assigned that desk signs out, the desk will not become available again. - If a desk is set to
Enabled: No
but has an email in theAssigned to
field the desk will only be assigned to them when they sign in.
• It will be unassigned if that person does not sign-in that day. - Desks will be randomly assigned when someone signs in using Protect.
- Uploading a new CSV will overwrite your current list. Be sure to include all desks on every new upload.
- If you have no desks available to be assigned the person will still be able to sign in without one.
• We suggest setting a capacity that matches the number of desks available to use.