The Neighborhood feature allows you to designate sections of your office, or office floors, to specific teams or groups, based on capacity. This feature allows you to seat teams or cohorts together, while being mindful of the available space per team. Neighborhoods are location specific, and groups must be assigned at the location level.
How Neighborhoods work
Neighborhoods are added to your floor map by including the neighborhood name in the proper column of the Desks CSV upload, corresponding to the desk number.
Once the CSV is uploaded with neighborhood names, the neighborhoods section will be updated with those names, making it possible to assign employees to specific neighborhoods.
When an employee signs in after registering through Health and Safety, they will receive a desk assignment in the neighborhood that an admin has assigned them to.
If the employee chooses to change their desk assignment, they will only be able to choose a desk in the neighborhood to which they're assigned, or a neighborhood that is open for any employee to reserve.
Click on Create Neighborhood.
NOTE: If you already have an existing neighborhood, it will be at the top right-hand corner of the page.
Give your neighborhood a name.
Click Edit next to the Neighborhood you want to edit.
Change the name or specify who can sit in that neighborhood.
Click Edit next to the Neighborhood you want to delete.
Select Delete Neighborhood.
Confirm you want to delete the Neighborhood by click Delete.
Neighborhoods cannot be nested within each other.
If an employee belongs to more than one neighborhood, auto-assigning will randomly pick from desks available in both neighborhoods without priority.
Choose neighborhood names that make sense for your team groupings. (i.e. Finance, Engineering, Sales; or Monday group, Tuesday group, Wednesday group; etc.)
Include the optional neighborhoods column in your Desks CSV according to these instructions, and upload your CSV.
Insert those neighborhood names in the same lines as the corresponding desk numbers in your Desks CSV and upload.
Manually assigning employees to neighborhoods
Once you have uploaded a CSV that includes neighborhoods, those neighborhoods names will populate as sections on the Neighborhoods tab, listed underneath Maps, on the dashboard.
To add employees to each neighborhood, click 'edit' next to the neighborhood name, and begin to enter employee names listed in your directory to assign them to their corresponding neighborhood.
Click Save after assigning all employees to their appropriate neighborhood.
Using SCIM to assign employees to neighborhoods
If your company uses one of our SCIM Directory integrations (Okta, Microsoft Azure, or OneLogin), you can use your SCIM instance to assign your employees to neighborhoods. In order to assign employees to a neighborhood using SCIM, employees must be provisioned to sync into the Envoy directory. If you use SCIM profile fields to categorize your employees, you can use those fields to assign employees to neighborhoods.
Populating and finding the Neighborhoods tab on the dashboard follows the same process as manually assigning neighborhoods
Instead of manually assigning employees by name, you can include the name of a group that you have included in your SCIM profile fields.
To assign these groups using SCIM profile fields, start typing the name of the group you input into your Department, Division, or Organization user fields in your SCIM provider into the "Specify groups that can sit in this neighborhood" field in Envoy neighborhoods
Click 'save' after assigning all SCIM groups to their appropriate neighborhood
Using SCIM Profile Fields
The following SCIM profile fields are supported for neighborhoods: Department, Division, or Organization.