With Envoy Desks, Global, Location, and Front Desk Admins can manage their office space effectively by seeing all reservations at a glance, making new reservations for employees, or shifting around existing reservations as needed.
✨Note: You must have a Floor map in order to create reservations on behalf of your employees.
Reservation Log
With the reservation logs, admins can view the desk reservations of employees, including what time they checked in/checked out of the desk, as well as the floor and desk they were assigned. As an admin, you can also use the reservation logs to:
See all reservations for a desk or by floor
See all reservations by an employee
See all reservations by an employee for a specific desk
Specify a timeframe for all of the above bullets
Viewing desk reservations
To view desk reservations, navigate to Desks > Reservations
From here you will see a list of desk reservations.
You can sort by Date, Employees, Floors, and Desk
Delegated Booking:
Book desks on behalf of an employee - Video how-to
Book desks on behalf of an employee - Step-by-step instructions:
Navigate to Desks > Reservations
Click New Reservations
Select the Employee name
This feature will only allow you to select employees that have an Envoy Account
Choose the reservation date(s)
If you wish to select multiple dates, be sure to toggle 'Select Multiple' on and click on the dates in which you would like to book a desk
After clicking Done, you should see multiple dates listed under 'Reservation date'
Select the desk(s) you would like to assign to the employee for each of the booked days
Only the desks that are eligible for the selected employee will be available to be assigned to the employee. So if you use neighborhoods, the desks available will be the desk in the neighborhood assigned to the employee.
Hit Confirm
✨ Note:
If a reservation already exists for the selected employee on a given date, you wouldn't be able to create a reservation. You'll have to delete or edit the existing reservation.
You can only schedule up to the company's scheduling limits. Any dates beyond your company scheduling limits will not be selectable while booking a new reservation
Edit existing Desk reservations
Navigate to Desks > Reservations
Locate the employees reservation you would like to edit/change
Click the ellipses next to their entry
Select Edit reservation
Click reservation date and select the date you would like to move the reservation to, if applicable
Hit Next
Select the desk you would like to change for the employee
Select Confirm
Delete Desk reservations
Navigate to Desks > Reservations
Locate the employees reservation you would like to delete
Click the ellipses next to their entry
Select “Delete reservation”
Confirm you would like to delete the reservation by clicking “Delete”