Feature Spotlight

Overview

With Interactive Workplace Maps, employees will be able to find even more of what they need in the workplace. In addition to desks and coworkers, the map will enable employees to see the location of meeting rooms, visitors areas and delivery areas.

Maps are especially useful for employees visiting other offices and they need to find their way around.

Benefits

  • Make the workplace experience more seamless throughout the day by using interactive maps on the Envoy app.

  • Plan out your workspace and understand its usage.

  • Better Orient oneself with the workplace.

  • Save time when finding a meeting room or booking a desk.

  • Let employees know where to greet visitors.

  • Provide guidance to employees on where to pick up packages.

Map Setup Process for Admins

Admins can create and build interactive workplace maps for each location and place desks, visitors areas and deliveries. They will also be able to draw meeting rooms to a custom shape and size.

To create your map:

  1. Navigate to the Maps section of your Envoy dashboard.

  2. Click on Create a floor.

  3. Give your floor a name.

  4. Upload your floor map.

Adding resources to your map

  1. Navigate to the Maps tab in your Envoy dashboard.

  2. Click on the Edit map tab at the top of the page.

  3. Select the floor you are working on.

  4. Place your resources such as your desks, rooms, visitor and delivery areas.

Adding Rooms to your map

  1. Navigate to Maps > Edit Maps.

  2. On the right side panel, under Bookable resources, click on Rooms.

    1. If you don’t see the right side panel, click on the panel arrow.

  3. Click on the map to start drawing the shape of your room.

  4. Place a dot for each corner of your room and connect the dots to finish drawing.

    1. You can adjust these dots as needed to properly outline your room.

    2. After putting in 3 dots it will direct you to connect the dots to complete the shape of the room.

  5. Once the dots are connected the rooms details will populate in the right panel.

  6. Select the rooms name from the list of rooms you have enabled in your connected Google or Microsoft Calendars.

  7. Be sure to toggle on Enable room to make that room available for booking

  8. Click Save.

Check out our Rooms article for more information about connecting your calendar and creating Room resources.

Adding Desks to your map

  1. Navigate to Maps > Edit Maps.

  2. On the right side panel, under Bookable resources, click on Desks.

  3. Place your desk on the map by clicking where you want the desk to be located.

  4. Edit your desk details (right panel):

    1. Name your desk.

    2. Assign a Neighborhood. (optional)

    3. Assign a person to that desk. (optional)

    4. Assign desk amenities. (optional)

    5. Be sure to toggle on Enable desk to make that desk available for booking.

  5. Click Save.

Check out our Desks article for more information on how to create Desks and assigning amenities.

Adding Visitor Areas to your map

  1. Navigate to Maps > Edit Maps.

  2. On the right side panel, click on Visitor Area.

  3. Place your visitor area by clicking a space on the map.

  4. Edit your visitor area details (right panel):

    1. Visitor area name.

    2. Toggle Enable visitor area on.

  5. Click Save.

Adding Delivery Areas to your map

  1. Navigate to Maps > Edit Maps.

  2. On the right side panel, click on Delivery Area.

  3. Place your delivery area by clicking a space on the map.

  4. Edit your delivery area details (right panel):

    1. Select your delivery location from the drop down menu.

    2. Toggle Enable delivery area on.

  5. Click Save.

Check out our article for Managing Delivery Areas for more information about setting up your Delivery areas.

Deleting Resources from your map

  1. Navigate to Maps > Edit Maps.

  2. Click on the resources you would like to delete.

  3. On the right side panel, click the Trash icon.

FAQ for Admins:

  • The Edit Map tab is only available to admins.

  • Resources are grayed out if you do not have that product activated.

    • For example, I have not bought a desk license, therefore that resource is greyed out and I can't place desks on the map till I activate that product.

  • You will have to set up your map for each location you have in your Envoy account.

    • Make sure to select the correct location from the location picker in the top left corner of your Envoy dashboard.

  • With the new Maps section being added to the web dashboard’s main menu, your maps will no longer be nested under other sections of the Dashboard.

  • The web version of the map will be read-only. Taking actions, like booking a meeting room on map, is only available on the mobile version.

  • Admins can only place Rooms on the map that are connected to the their calendar via Google or Microsoft.

  • Visitor areas can have a custom name. Deliveries names will be pulled from the delivery areas you've previously set up.


Using Interactive Workplace Maps

Live Map in the Web dashboard

The live map will show you the live workplace map and can be filtered by date, employee name and floor number.

  Important Notes: The web version of the map will be read-only:

  • Taking actions, like booking a meeting room on the map, is only available on the mobile version.

  • You can book or change your desk from the Your Schedule tab in the Envoy web dashboard. Learn more.

Live Maps on Mobile

On the mobile app, you can filter by Rooms, Desks, Delivery areas and Visitors areas.

Rooms

  • Employees can see on the map which rooms are currently available (shown in green), unavailable (in red), or non-bookable (in grey).

  • Tap on an available meeting room (marked in green) to book it for a 30-minute impromptu meeting.

  • Employees can filter for rooms based on availability, floor number, amenities and capacity.

  • Employees can tap on an available room (in green) to see the room’s details (floor, amenities and capacity) and to book it for an impromptu 30 minute meeting.

Desks

  • Find and book available desks on the map.

  • Book desks by the hour.

  • See where your co-workers are sitting.

  • Check out this article to learn more about booking a desk on mobile.

Visitors

  • Invite visitors from the map.

  • View visitors' sign-in status.

  • Tap on a visitors area to see more details of a visitor who has checked in.

Deliveries

  • See delivery areas and mailrooms on the map.

  • See delivery details.

  • Mark packages as picked up.

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