Viewing your desk

  1. Register to go into the workplace

  2. Sign in

  3. There are two separate ways to view your desk assignment

    1. Right after you sign in you'll be viewing your pass. Here it says your desk and shows the floor map.

      1. If the image is a high enough resolution you will be able to zoom in and look at closer details.

    2. If you close the pass you can always re-open it to view the floor map but you will also see on the registration card itself the desk assignment.

Upon sign in

After closing your pass

  1. Once signed in you can click "View pass"

  2. You will see your assigned desk, if you want to view the map click "View"

  3. You can zoom in to find your specific desk.

Changing your desk

  1. Click the "Change desk" button when viewing the map

  2. Select a desk on your current floor, or change the floor you're viewing from the dropdown menu in the top right-hand corner, and select a desk on that floor

  3. Click "Confirm desk selection" once you have chosen the desired desk

Releasing your desk

  1. Under the "Your desk today" section

  2. Click "View desk"

  3. At the bottom you will see "Free up"

Signing into your desk

If your company has Automatic desk free up turned on and set to a specific time you will have to check into your desk prior to that time or you will have to book a new desk after.

Checking into your desk via Envoy mobile

Once you've signed in for the day at your office you will still need to check into your Desk.

  • There are two separate ways to check in to your desk on Envoy Mobile

  1. When you sign in you are met with the "pass" page, there's a spot to check in to your desk at the bottom

  2. If you exit the "pass" page you can scroll down past "your schedule" you will be able to check in there

Checking into your desk via Slack or Microsoft Teams

  • One hour before your check-in time Envoy's bot on Slack or Microsoft Teams will DM you a reminder to check into your desk if you haven't already.

  • From that DM you can click "Check-in"

Important note:

✨ This time is set by your admin, reach out to your internal team with questions regarding this.

Rebooking your desk

If you've freed up your desk but want to rebook for any reason you can do some from two separate pages in the mobile app.

  1. Under Your schedule where you see "Your desk today" you can click "Book desk"

    1. Be sure to click "Check in" this will ensure that your desk remains assigned to you.

  2. You can click "View more" next to "Your schedule" click on today's date and then click on "Book desk"

Enabling automatic sign-ins

You also have the option to sign in automatically when you arrive at work. Using geolocation technology, once you arrive within 100 meters of your workplace location, you will be automatically signed in to the office AND checked in to your desk.

To turn on automatic sign-ins:

  1. Make sure you have the latest version of the Envoy app installed and opened: iOS | Android.

    • This feature will not be available on app versions earlier than 4.25.0

  2. Enable “Sign me in based on my location” within the settings of the Envoy app.

    • Click on Profile (bottom right) > Click the gear icon (top right) > under Employee Settings you should see the “Sign me in based on my location” option > Toggle this on

    • If this option is not visible, it is most likely because the app is not updated to the latest version. See step 1.

  3. Set location access to “Always” (on iOS) or “Allow all the time” (on Android).

    • If your location access was already set like that, automatic sign-ins should be enabled for you already.

    • Automatic sign-ins will not work if you select “While using the app.”

    • If your device does not prompt you to enable location, you can manually apply these settings. See this article for more info.

Try it out! The next time you arrive at work, you should be signed in automatically.

If you don’t want to sign in automatically, you can disable this feature and continue to sign in manually.

Note: Envoy respects your privacy and will never store your location. For more info, please check out our privacy policy.

Automatic sign-ins + Health Checks

If your company requires a health check to go into the workplace, this will still need to be completed prior to registering for the day. If you do not complete (or fail) the health check, you will not be scheduled and will not be able to sign-in (manually or automatic).

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