Overview
Envoy Map Insights can provide suggestions for space planning using your existing occupancy and reservation data. These insights can guide you when planning out the most effective use of your space. Once enabled, these insights will be available at all locations.
To enable:
Only a global admin will be able to enable this feature.
Navigate to Global overview > Analytics > Settings.
Under Data of individuals, toggle to ON.
Using Attendance Insights:
These employee attendance insights are shown when editing the live map or creating a map draft.
Navigate to your desired location, then go to
Maps > Live Map > Edit Map to edit the live map
Maps > Map drafts > Create Draft to create a draft.
Once you're in Edit mode, click on Manage Seating > Insights in the upper left-hand corner.
Once Insights has been turned on, you'll see space planning suggestions based on your own occupancy data.
Clicking on an individual employee will give you suggestions based on their attendance habits. In our example below, Maggie Aquino isn't assigned a desk, but Insights tell us that she comes in 4 days a week. Based on this data, it would be a good idea to assign Maggie a desk!
Using Resource Insights
When editing the live map or creating a map draft, you can view how often a specific desk or room has been utilized. These insights will show automatically when viewing the details of the resource.
Calculation
All calculations are based on data from Monday to Friday over the last 90 days.
Desks Utilization: The number of days the selected desk had at least one reservation.
Rooms Utilization: The total number of hours booked divided by the total number of hours available, based on a 9 am-5 pm timeframe.
To view resource usage data
Navigate to Maps > Live Map and click on Edit Map.
To view these insights on a draft, navigate to Maps > Drafts and select the draft you wish to edit or create a new draft.
Click on the desk or room you wish to view insights for.
The resource detail panel will open on the right-hand side of the map editor. The utilization data is listed at the bottom.
per desk
per room
To view employee attendance data
Navigate to Maps > Live Map and click on Edit Map.
To view these insights on a draft, navigate to Maps > Drafts and select the draft you wish to edit or create a new draft.
Select Manage seating to open a list of employees, organized by department.
Next to the employee's name, the (#x) represents the average times per week the employee comes into the office and uses a desk.
Clicking on the employee will pull up the Employee details panel. This shows their name, Department, Attendance data, Assigned desk (if applicable), and any upcoming desk assignments.
FAQ
Does resource utilization take weekend usage into account?
No, at this time, all calculations exclude weekends.
To set an in-office policy, navigate to Global overview > Analytics > Settings. You'll set your attendance policy under In-Office Policy.
Haven't set up your map yet? Check out our Workplace maps article for instructions.