Since meetings are an essential part of the employee workday, it's increasingly important to provide tools that make meetings easier. On-the-go employees need to quickly find and secure meeting rooms for ad hoc or reserved meetings. Envoy Rooms makes it easy for employees to find, secure, and release meeting rooms with the tap of a button.

Rooms works with the calendar you already use. Envoy Rooms isn't a replacement for Google Workspace or Outlook; it connects to them. Your team keeps booking meetings exactly the way they do today, and Rooms adds a layer on top: real-time availability displays outside each room, tap-to-check-in, automatic release of no-show rooms, mobile booking, and analytics on how your space is actually used. Rooms doesn't change how meetings get scheduled; it makes the physical rooms behind those meetings smarter.

Rooms streamlines the room booking experience with robust features that help your team work more efficiently and maximize office space.

With Check in, Cancel meeting, and End meeting, you can secure your room or free up meeting rooms that aren't in use.

Envoy Rooms will display a dynamic list of the meetings booked as well as color coded availability. Read more about our display system here. 

Your global or location admin will automatically receive notifications for device issues from Rooms iPads. These notifications may include the iPad being offline, the Rooms iPad application needing an update, or the room's permissions changing. You can change the recipient of these emails at any time. Read more about Device issue notifications here.

Admins can review data about how your team uses meeting rooms. You can quickly see how many meetings were held, canceled, or ended early with our Rooms Analytics dashboard. Read more about our Rooms Analytics dashboard here.

Envoy Rooms lets you hold "private meetings" or turn off booking for a specific room. If you have a room in your workplace for interviews, sensitive meetings, or executive meetings, you can control room permissions. For these rooms, not all employees would have booking permissions. Read more about our privacy and booking controls here.

With Envoy's mobile app, employees can browse and book the nearest available room right from their phones. Envoy mobile leverages BLE (Bluetooth Low Energy) to communicate with Rooms iPads and detect which is closest to the employee.

Do we need to switch calendars?