This image shows that space saver features are available for basic plans and higher and can be enabled by a Global admin. Resizer and Recapture features are only available for Standard plans and higher.

Space Saver Features

Utilize your Rooms more effectively by automatically releasing rooms that are no longer needed.

Room check-in

With the check-in space saver feature enabled in your Envoy dashboard, you can ensure that your meeting rooms are, in fact, being used, instead of booked with no one using the space.

When a meeting is scheduled to start in a reserved room, the Rooms iPad will display a yellow "Check in" button. Meeting attendees have ten minutes (five before start time, five after start time) to check into and secure the room they've reserved.

On the flip side, if you don't check-in to secure your reserved room, Envoy Rooms will automatically release the room after 5 minutes to allow the rest of the office to access the freed space.

To use your meeting room space to its fullest, Envoy Rooms has enabled Check-in. Your team will need to begin checking into their meetings in order to confirm they are using the meeting space.

To turn this feature on or off:

  1. Navigate to Rooms > Settings in your Envoy Dashboard.

  2. Scroll to Space saver.

  3. Toggle Room check-in on or off.

Recurring meeting cleanup

Clean up unused rooms tied to recurring meetings. Missing 3 check-ins will remove the room from the calendar event and notify the event owner.

To turn this feature on or off:

  1. Navigate to Rooms > Settings in your Envoy Dashboard.

  2. Scroll to Space saver.

  3. Toggle Recurring meeting cleanup on or off.

Room resizer

Feature only available on Standard plans or higher.

With Rooms resizer you can free up larger conference rooms for bigger groups. For example, if you book a room for 8 attendees but only 2 people are listed on the invite, you will be sent a prompt via Slack or Teams to downsize your room given that a smaller room is available at the same time.

You can toggle this setting on/off in your Rooms settings of the Envoy dashboard.

Important Note: You must have Slack/Teams to enable this feature.

To turn this features on or off:

  1. Navigate to Rooms > Settings in your Envoy Dashboard

  2. Scroll to Space saver

  3. Toggle Room Resizer on or off

  4. Choose to turn on for your current location or Globally (All locations)

Onsite room recapture

Feature only available on Standard plans or higher.

With Onsite room recapture, you can reduce the amount of abandoned meeting rooms when employees decide to work remotely. Meeting hosts will be prompted via Slack or Teams to release rooms that they booked if none of the meeting attendees checked into the office for that day.

Important Note: You must have Slack/Teams to enable this feature.

To turn this feature on or off:

  1. Navigate to Rooms > Settings in your Envoy Dashboard

  2. Scroll to Space Saver

  3. Toggle Onsite Room Recapture on or off

  4. Choose to turn on for your current location or Globally (All locations)

Check out this help article about Rooms Analytics to learn more.

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