Adding or changing a room's photo
Click on Rooms in the left hand panel of the dashboard.
Click on My Rooms.
Click on Add background image.
To change the photo click on the photo already uploaded and a pop-up will appear to add a different photo.
For the best quality photo possible, use a horizontal image of about 1000x800 px.
What does adding a photo look like on the Rooms display?
The uploaded photo will appear in the background of your Rooms iPad display.
Turning on Private meetings
Some meetings need to remain confidential and you don't want the meeting name to display on the outside of the room, you can turn on Private meetings on a per room basis (for an executive meeting room, for example) or simply offer the option for employees to make specific meetings private.
Click on Rooms > My rooms in the lefthand panel of the dashboard.
Find the room you want to keep as a Private meeting room and click Manage.
Scroll down to the bottom and toggle Mask meeting names to the on position.
Note: The iPad will display "Private meeting" before the time of the event and "Meeting in progress" during the meeting.
Space saver
Space saver is automatically turned on as a default setting. This requires employees to check into any room that has an iPad connected to it. By default, Rooms will allow check in 5 minutes before and up to 5 minutes after a meeting starts. If a meeting is not checked into, the room will be automatically released.
To change Space saver settings:
Click on Rooms > Settings.
Room check-in
Prompt your team to check into their room before their meeting. If no one has checked in past the check-in window you've set, the room will be released.
You can set rules and exceptions by clicking on the link and defining the check-in time and any rooms that don't require a check-in.
Recurring meeting clean-up
If 3 check-ins are missed, the room will be removed from the calendar event and notified to the event owner.
Onsite room recapture
With workplace, Envoy knows who is in the office daily and prompts meeting organizers to release rooms if there are zero onsite invitees at 10:30am local time.
iPad status notifications
In the event that an iPad goes offline we will, by default send an email to the Global admin(s) to let them know which Room went offline.
You can turn this function off complete, on for location admins, or any other email your company would like to utilize. We have found that companies like to set this to go to their IT team or internal ticketing service email, that way the people who can help get the iPad back online are notified without someone else needing to do so.
How to change the iPad status notifications
Go to Rooms on the lefthand panel of the dashboard.
Click on Settings.
Scroll down to find Reliability.
Hit Edit next to iPad status.
From here, you can toggle on or off Global admins, location admins or add an entirely new email address in the additional email addresses field.
Time Display
You can toggle between using the standard 12h clock or the 24hr clock. This will apply to all devices at the location.
