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Rooms Analytics

Use the Rooms analytics dashboard to learn more about how your rooms are utilized.

Updated over a week ago

Overview

Learn how your workplace is being used and how your space is managed with Envoy's Rooms Analytics. By analyzing room usage patterns, admins can help tailor the environment to better suit the needs of employees, from adjusting the size and type of meeting areas to planning necessary tech upgrades. Better utilize your space and make cost-saving decisions backed by data on room scheduling, cancellation, overall usage, and more.

How to use

  1. Navigate to Analytics > Rooms

  2. Like all of Envoy's analytics, you can set a custom date range by using the Date filter.

  3. (Optional) Filter by Room Capacity or Floor.

Total room bookings

The total number of room bookings per week. This total counts all booking methods: Calendar, Mobile app, and display tablet.

Check-in rate

Note: This check-in rate is based on Space Saver settings.

If you have this feature disabled, the Check-in rate will default to 100% as a header, but the actual data will show a 0%.

Booked rooms

How many rooms were booked via Envoy in the past week.

Total bookable rooms

The total number of rooms available via Envoy. These rooms are listed under Rooms > My Rooms within the Envoy dashboard. Rooms are counted as bookable regardless of whether or not they have a device paired.

Room bookings over time

View chart by: Day, Week, Month

Group by: All, Floor, Capacity, Booking Type, or Source

The total number of booked meetings per day over the defined time period.

Top booked amenities

This chart shows the average hours that rooms with each amenity are booked per day. For example, in the above chart, rooms with Phone booth amenities are, on average, being booked for 3.6 hours a day.

Note: Amenities are defined within your calendar source and cannot be edited within Envoy.

Top booked rooms capacities

This chart is based on the set capacity of each room, showing the average hours each group is booked daily. Admins can easily see which capacity is most popular at their location.

Top rooms by bookings

This chart shows the most popular room overall based on the number of bookings for the time period set at the top of the dashboard.

Room usage heatmap

By viewing this booking-based heatmap, you can see the most popular meeting times. The darker blue, the more heavily the rooms are being used. This chart does not specify which rooms are used.

Room usage by bookings

This chart shows the number of room bookings, organized by day of the week. The rooms are listed alphabetically on the Y-axis. The total number of bookings determines the color - the darker purple, the more bookings!

Tip: If you have a lot of rooms, you might need to scroll down within the chart to view more rooms.

Rooms usage by booked hours

Unlike the previous usage by bookings chart, this chart uses the time (in hours per day) booked to determine the usage. You can see in the chart above that the room 'Q-Tip' is used 5.8 hours on Wednesdays, based on the historic data.

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