Employees can create and view communities from the mobile apps and filter who is on-site by those communities. You can also favorite individual employees if a community doesn't fit your needs.
Creating Communities
Communities can be created within the mobile app under the Directory or Schedule tabs. See below for instructions on creating a community within each of these areas.
From the Directory tab
Tap on Directory at the bottom of the app.
Tap New Community.
Name your Community.
Tap Next.
Select the employees you want in your community. Use the search option if you do not see the name. Tap Save.
Now your Community will be shown at the top of your Directory.
From the Schedule tab
Click on Schedule at the bottom of the app.
Select a date from the calendar.
Select Scheduled or Invite.
Here, you will see the communities that you have been added to, as well as an option to create a new community.
Tap New Community + (swipe left on the communities if you do not see the 'New Community +' option).
Name your community.
Tap Next.
Select the employees you want in your community (Use the search option if you do not see their name).
Tap Save. Now your community will be shown at the top.
Viewing Communities
Employees can view communities they have created or have been added to from the Directory. The group will be displayed at the top.
Editing Communities
Navigate to the Directory tab.
Tap on the Community you want to edit
Click the vertical ellipsis (three dots) in the top right corner.
From there you can rename the community, edit people, leave or delete the community.
Important Note:
Users in the communities can add/remove members and leave the group.
Owners of a community can add/remove members from their community, leave or delete the group, and also rename the group.
Notifications
Employees that are added to a community will be notified via push notification. Tapping on the push notification will take you to the Community Details screen, where you can see other members.
Important note: If you are not seeing notifications, please make sure you have enabled push notifications from Envoy in your device settings.
Filtering
Users can see their communities and filter who is or is not scheduled based on community members under the following areas:
Schedule > Scheduled employees list
Schedule > Invite employees list
Map > Coworkers list
Tapping on a group name filters the screen to show which members from that group are scheduled. You can invite any coworker who isn't already scheduled!
Favoriting an Employee
Adding co-workers as favorites allows you to:
See if they are scheduled to be in the office
See where they are seated on the desk map
Be notified when they are scheduled to come into the office
How to add favorites
Open the Envoy mobile app.
Tap the Directory tab.
Click on the “Star” icon next to an employee to add them to your favorites.
You can also click on the user and select the star at the top right
Viewing favorites
Employees can view their favorites in the directory and on the home screen.
On the home screen
Open the Envoy app.
Scroll down to Your schedule.
If your favorites are scheduled, they will show at the top of the list under the calendar.
In the directory
Open the Envoy mobile app.
Tap on Directory.
Your favorites will be the first people that show up in the directory.
Please Note:
Admins can enable/disable the schedule visibility for all employees on the dashboard by following these instructions.
In order for an employee to show up on the scheduled page for their co-workers, they will have to adjust their schedule visibility by following the instructions here.