Proof of Vaccination allows:

  • Employees to submit proof of their Vaccination to be approved by an Admin

  • Employees do not have to complete the health check registration whenever they are scheduled to visit the workplace

🚨 Important note: Proof of vaccination is available worldwide, with the exception of China, Russia, and India.

Enable proof of vaccination

  1. Navigate to Protect > Setting > Employees

  2. Toggle on "Capture proof of vaccination"

  3. Click "Confirm" to acknowledge the "Notice and Disclaimer"

Reset proof of vaccination submission

Admins can now reset employee's vaccination documents to re-submit their proof of vaccination with proof of booster

  1. Navigate to Protect > Settings > Employees

  2. Scroll down to “Documents”

  3. Within the “Enable COVID-19 proof of vaccination documents” section, choose an upload date.
    NOTE: The upload date is the date an employee uploaded their proof of vaccination. The vaccination documents uploaded prior to the upload date chosen will be reset. This allows employees to re-upload their vaccine documents to include boosters.

  4. Click “reset approval status” to reset the approval status

  5. Click “Reset” to acknowledge the "Notice and Disclaimer"

Enable protect without health screening

  1. Navigate to Protect > Settings> Employees

  2. Edit Employee registration and edit the registration flow

  3. Toggle on the "Allow employees to skip the health check if they are vaccinated" option

Review proof of vaccination documents

  1. Navigate to Employee directory > All employees

  2. From here you can filter for employees with various vaccine document statuses - "approved", "denied:, "pending review" and "not submitted".

  3. To review pending documents, either click the "Review all pending documents" button next to "Export" or select "pending review" from the drop down.

    • If there are no documents to review the button will be greyed out.

  4. After reviewing the document, you can approve or deny by clicking the corresponding buttons at the top of the page

Note:

  • This feature is only available in 4.7.0 version and above, your employees will need to have the correct app version to use this.

  • There's a template you can use to explain this feature to your employees here.

  • If an employee's submission is denied, they can resubmit

  • If you denied a submission by mistake, you can click "reset" next to the denied button and then re-approve.

For California users only,

How to scan employee QR code proof of vaccination

  1. Navigate to Employee directory > All employees to review documents

  2. Scan the QR code on your mobile phone by using the following mobile app: iPhone

    https://apps.apple.com/us/app/smart-health-card-verifier/id1572691390

    Android

    https://play.google.com/store/apps/details?id=com.thecommonsproject.smarthealthcardverifier&hl=en_US&gl=US

Note: You'll need this app in order to scan the QR code

3. After reviewing the document, you can approve or deny by clicking the corresponding buttons at the top of the page

Exporting proof of vaccination

  1. Go to Dashboard > Employee directory

  2. Click Export at the top left

  3. There will now be a column on the CSV Called "Vaccine status"

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