Overview
Envoy's employee log contains all of the day's employee reservations, regardless of check-in status. This means that admins can see those who have already arrived at the workplace and those with planned visits. These are referred to as reservations, while each individual record is often called an entry.
Using the Employee Log
Navigate to Workplace in your Envoy dashboard. You will land on the Employee Log.
You can filter the date (or choose a range), as well as choose specific categories such as Name, Signed in, Signed out status and more.
You can also switch your view between All Employees, Signed In, Signed Out and Scheduled Employees on the right side of the log as well.
Signing in scheduled employees
To sign-in scheduled employees, locate their entry in the Employee log.
Click on the ellipses... on the right-hand side, then select Sign in.
By default, the current time is listed as the sign-in time. You can change this by clicking into the Arrival time.
Click Sign in 1 visitor to confirm.
Signing in employees without a reservation
If the employee you want to sign in doesn't have an existing reservation, there's a slightly different workflow.
Navigate to Workplace > Employee log.
Click on Schedule employee. Click on the Employee name field, then select your employee from the drop-down list.
✨Tip: No account exists? This means the employee has not confirmed their email address. Contact support to confirm user accounts.✨
Select the Reservation date. By default, it shows today's date. You can only sign in employees for the current day.
(Optional) Check Auto assign desk to assign your employee a desk.
Click Schedule and sign in to create the employee entry and sign them into the workplace!
Schedule employees for a future date
You can create future workplace reservations for employees in your directory.
Navigate to Workplace > Employee log.
Click on Schedule employee. Click on the Employee name field, then select your employee from the drop-down list.
Select the Reservation date. Use the calendar dropdown to select a future date.
✨Tip: Toggle on Select Multiple to schedule an employee for multiple days at a time.✨
(Optional) Check Auto assign desk to assign your employee a desk.
Click the white Schedule button to confirm and create a reservation.
Employee entries
View entry details by clicking the visitor's name in the entry on the dashboard. Check out the different parts of the entry details in the example below:
Employee Registration Flow: The flow used for your location's employee registration.
Full name: The employee's full name, as defined in the Enovy Employee directory.
Email address: The employee's email address, as defined in the Envoy Employee directory.
Checked in: The date and time the employee checked in to Envoy.
Check-in method: How the employee checked in to the workplace. Potential methods include: Dashboard, Envoy mobile (includes geolocation), Badge event, and Integration.
Reservation end time: The date and time the employee ended their reservation and checked out of the workplace. No time listed? There will be an End Reservation button that allows admins to sign employees out on their behalf.
Meaning of various statuses
Approved - The employee has completed registration and is approved to come into the workplace
Denied - The employee has completed registration and is not approved to come into the workplace
Scheduled - The employee has selected this date to come into the workplace but has not yet completed registration
Pending - The employee has opened the registration but abandoned it midway through. This status should clear out when they finish registering.
Approved or denied entry
When you select the "Employee Registration" visitor type, the dashboard automatically shows the approved or denied status.
This will show you from the dashboard who has been approved to come on-site vs. who has not.
Alternatively, you can view if a person was approved or denied by clicking on their name.
This will show the status on the right-hand side of the entry.
Handling a denied entry
(Not approved to work in the workplace)
If an employee is denied entry because they may have filled out a health check or registration incorrectly, an admin can delete the invite in the web dashboard so the employee can re-register to enter the workplace.
Navigate to Workplace > Employee Log in your web dashboard.
Click on the name of the employee that was denied entry.
The entry should show Denied in the top right corner of the invite.
Click Delete in the bottom right.
Once you delete the entry, the Register button should reappear in the Envoy mobile app so they can complete registration again.
Delete or sign out multiple reservations
You can select several entries in the Employee log at once and delete or sign them out together. This also lets you delete desk reservations in bulk.
Navigate to Workplace > Employee log.
Use the date picker to choose the date or date range that holds the reservations you want to change.
Check the box next to each entry you want to select. To select every entry in the current view, check the box at the top of the log.
Click Delete to remove the selected reservations, or click Sign out to sign out the selected employees.
Note: Deleting an entry also removes any desk reservations attached to it.