Overview
Workplace admins can create and name multiple Workplace Map drafts to experiment with various workplace layouts, seating arrangements, and resource placements. When a draft is ready to be implemented, admins can easily review and publish it, saving valuable time and streamlining the process.
Create a Draft
To get started go to Maps > Drafts from the left hand side menu on the Envoy dashboard & select Create draft. This will make a copy of your live map as the starting point.
At the top left hand corner next to the pencil icon click into the text box labeled Untitled draft and enter in a name for your draft.
Now you can proceed with making edits to the resources on your map.
Check out our article here to learn about how to add or remove resources.
When you are ready to save your draft select Save Draft at the top right.
Any changes made to your draft will not reflect under your live map until published.
Note multiple drafts can be created per location and each draft will encompass all of your floors from your live map.
Edit a Draft
Navigate to Maps > Drafts.
You will be brought to the landing page of the Drafts tab and it will display details such as your draft name, the creation time, the name of the admin who created the draft and the last admin who edited it.
Select Edit Draft to start making changes.
Check out our article here to learn about how to add or remove resources.
Update Draft Name
Go to Maps > Drafts from the left hand side menu on the Envoy dashboard.
On this landing page you will see your existing draft. Select the ellipsis to the right and choose Rename draft.
Type in the new name and click Save. Your new draft name will now reflect under the details.
Publish a Draft
Go to Maps > Drafts from the left hand side menu on the Envoy dashboard.
Select Edit draft > Publish.
You will see a prompt noting that publishing the draft will override the existing resource details including placements and seat assignments. In addition reservations on deleted desks will also be removed.
Click Publish. Your draft is now your live map and you are free to start a new draft if you wish.
Delete a Draft
Go to Maps > Drafts from the left hand side menu on the Envoy dashboard.
From here select the ellipsis on the right and click Delete draft > Delete.
Edit Mode
Map Overview
The Map Overview panel gives you a list of resources that you have available, including desks, rooms, and points of interest.
Employee Lists
Admins can easily reference all of their employees when creating and editing workplace map drafts.
Once in edit mode, select Manage Seating.
By default, unassigned employees will appear first. If you have departments assigned to your employees, they will be filtered by department, allowing for better organization. Learn more about departments in our directory setup article.
Assigned Desks and Neighborhood Filter in Edit Mode
To provide an accurate picture of your space utilization and enable better planning capabilities, Envoy has made updates to how Desks and Neighborhoods are displayed in map draft mode.
Desks: We now show the profile photos or initials of assigned desks to easily distinguish between assigned, hotel, and blocked desks.
Neighborhoods: To decide which desks you want to view while editing your draft you can now filter by neighborhood.
FAQ
At this time we do not have an option to view or load previously created drafts that have either been published or deleted.