How does this feature work?
This feature allows you to edit which fields are visible to your guests and employees, allowing you to store data in hidden fields. You can choose between making fields viewable to everyone, just admins and employees, or just admins.
You can use this feature to create great experiences for visitors by letting your workplace team know their requirements before they arrive onsite. Is this an interview? - have the right room set up with everything they need. Are they staying for lunch? - Make sure their dietary requirements are catered to.
Configure who can see which fields
Select the visitor type you wish to edit.
Select Sign-in fields from the top navigation.
Click on Field Options
Navigate to Respondents. This controls who can see which fields you have configured for that sign-in flow. There are three options available:
Admins only (every field is viewable to location & global admins by default)
Admins & employees - Only admins and the inviter will see the field
Everyone - visitors, employees & admins can all view the field (default)
Click Save
If you have multiple visitor types, you'll configure this setting per visitor type
Example of an Employee + Admin-only flow:
✨Tip: This is a great way to require employees to provide information before the visitor's arrival. ✨
When creating an invite, employees and admins will see the field "Company," defined in the sign-in flow Respondents setting.
Since the "Company" field is hidden from visitors, it will not show on the iPad.
