Only Global Admins, Location Admins for the location they are assigned to, and Analytics Viewers can access this dashboard. See Who can view the Occupancy Dashboard based on admin role for more details
Is your company a part of Envoy's Actionable Analytics early access program? You can find documentation on our updated dashboard here.
Overview
The Occupancy Dashboard is a valuable tool for monitoring and analyzing workplace utilization. It allows you to make informed decisions about attendance, space usage, and workplace utilization, helping you optimize your operations and improve the experience of your employees and visitors.
The Occupancy Dashboard combines data from multiple product areas, including Workplace, Visitors, Desks, and Rooms, and can be accessed directly from the Analytics tab.
Benefits
Identify busy times and opportunities to optimize your workplace policies and check-in procedures
See patterns in employee traffic to help inform staffing, purchasing, and business decisions
Understand who on your team is using Envoy and who may need additional training
Arm your team and higher-ups with insights that can help them make better decisions for your workplace
Features
Automatically unifies check-in data from employees via access control and Wi-Fi system (Cisco Meraki and Aruba ClearPass) integrations for accurate attendance analytics
Provide admins a more granular view of their workplace data
Enable admins to set and measure how teams perform against in-office attendance policies
Export Workplace data via CSV or image download without giving undue access to the Envoy admin dashboard
Save admins time by automatically sending to occupancy reports and allows them to send more reports ad hoc
Data you can view in the Occupancy Dashboard
Summary
Busiest day - Day you had the most people in-office
Daily average attendance - Number of visitor & employee entries divided by number of days
Weekly average attendance - Number of visitor & employee entries divided by number of weeks
Monthly average attendance - Number of visitor & employee entries divided by number of months
In-Office policy - Percentage of people out of the entire workforce meeting the target set for your company.
Workplace Utilization - Number of visitor and employee entries divided by location capacity. This feature requires setting a primary location.
Attendance - Number of visitor & employee entries
Occupancy
Daily average attendance by department - Number of visitor & employee entries divided by number of given days
Total attendance by department - Number of visitor & employee entries that have signed in
Attendance by day of the week - Number of visitor & employee entries based on the day of the week
Employee attendance frequency - Average attendance of employees per week
No-shows - Number of visitor & employee entries that have an invite/registration that have not signed-in, compared to those have signed-in
No-shows by department - Number of visitor & employee entries that have an invite/registration and have not signed-in for each department
Space Usage
Desk utilization - Number of checked-in desk reservations divided by all available desks
Neighborhood utilization - The average daily count of check-in desks reservations divided by the number of desks in
Utilization: Number of reserved and checked in desks / all available desks
Average usage: daily average of checked-in desk reservations
Capacity: total available desks in that neighborhood
Rooms utilization - Percentage of room hours booked divided by total available time from M-F 9-5pm
Who can view the Occupancy Dashboard based on admin role
Global Admins
Have full access to the Occupancy Dashboard including Reports
Create links to share analytics with non-admins
Export data as a CSV or Image
Share and schedule reports to be sent out
Manage Admin Accounts
View Occupancy Analytics for all Locations
Analytics Viewer
View the Occupancy dashboard with limited functionality
View the analytics link that a Global or Location admin shares with you
Export analytics as a CSV or image
Location admins
Create links to share with non-admins
Export data as a CSV or Image
Share and schedule reports to be sent out
View analytics for the Locations they are assigned to
How to share the data in your Occupancy Dashboard
Grant an employee the Analytics Viewer role.
Learn more about the Analytics viewer role.
Learn more about how to grant admin roles.
Link Sharing - Global and Location Admins can copy the link in the Occupancy dashboard to share with non-admins.
Download a CSV or Image - Within the occupancy dashboard, you can click the download arrow next to the analytics you want to export. Learn more.
Schedule reports for now or in the future - Global Admins can share a report of the data you have in the dashboard now or you can schedule the data to be sent out at a later date. Learn more.
Granular-level reporting
Ensure that workplace leaders have the date they need to enforce onsite policies and allocate resources appropriately.
Important note: This setting is turned off by default and can only be turned on or viewed by a Global Admin.
Once this setting is turned on Global admins will be able to view the data of individuals by clicking on the one of the following charts within the Occupancy Dashboard:
Employee attendance frequency
In-Office Policy Results
How to enable Data of individuals
Navigate to the Global Overview in your Envoy dashboard.
Click on Analytics > Settings.
Toggle on Data of individuals.