Occupancy Dashboard

Learn more about Envoy's Occupancy Dashboard

Updated over a week ago

Only Global Admins, Location Admins for the location they are assigned to, and Analytics Viewers can access this dashboard. See Who can view the Occupancy Dashboard based on admin role for more details

Overview

The Occupancy Dashboard is a valuable tool for monitoring and analyzing workplace utilization. It allows you to make informed decisions about attendance, space usage, and workplace utilization, helping you optimize your operations and improve the experience of your employees and visitors.

The Occupancy Dashboard combines data from multiple product areas, including Workplace, Visitors, Desks, and Rooms, and can be accessed directly from the Analytics tab.

Benefits

  • Identify busy times and opportunities to optimize your workplace policies and check-in procedures

  • See patterns in employee traffic to help inform staffing, purchasing, and business decisions

  • Understand who on your team is using Envoy and who may need additional training

  • Arm your team and higher-ups with insights that can help them make better decisions for your workplace

Features

  • Automatically unifies check-in data from employees via access control and Wi-Fi system (Cisco Meraki and Aruba ClearPass) integrations for accurate attendance analytics

  • Provide admins a more granular view of their workplace data

  • Enable admins to set and measure how teams perform against in-office attendance policies

  • Export Workplace data via CSV or image download without giving undue access to the Envoy admin dashboard

  • Save admins time by automatically sending to occupancy reports and allows them to send more reports ad hoc

Data you can view in the Occupancy Dashboard

Summary

  • Busiest day - Day you had the most people in-office

  • Daily average attendance - Number of visitor & employee entries divided by number of days

  • Weekly average attendance - Number of visitor & employee entries divided by number of weeks

  • Monthly average attendance - Number of visitor & employee entries divided by number of months

  • In-Office policy - Percentage of people out of the entire workforce meeting the target set for your company.

  • Workplace Utilization - Number of visitor and employee entries divided by location capacity. This feature requires setting a primary location.

  • Attendance - Number of visitor & employee entries

Occupancy

  • Daily average attendance by department - Number of visitor & employee entries divided by number of given days

  • Total attendance by department - Number of visitor & employee entries that have signed in

  • Attendance by day of the week - Number of visitor & employee entries based on the day of the week

  • Employee attendance frequency - Average attendance of employees per week

  • No-shows - Number of visitor & employee entries that have an invite/registration that have not signed-in, compared to those have signed-in

  • No-shows by department - Number of visitor & employee entries that have an invite/registration and have not signed-in for each department

Space Usage

  • Desk utilization - Number of checked-in desk reservations divided by all available desks

  • Neighborhood utilization - The average daily count of check-in desks reservations divided by the number of desks in

    • Utilization: Number of reserved and checked in desks / all available desks

    • Average usage: daily average of checked-in desk reservations

    • Capacity: total available desks in that neighborhood

  • Rooms utilization - Percentage of room hours booked divided by total available time from M-F 9-5pm


Who can view the Occupancy Dashboard based on admin role

Global Admins

  • Have full access to the Occupancy Dashboard including Reports

  • Create links to share analytics with non-admins

  • Export data as a CSV or Image

  • Share and schedule reports to be sent out

  • Manage Admin Accounts

  • View Occupancy Analytics for all Locations

Analytics Viewer

  • View the Occupancy dashboard with limited functionality

  • View the analytics link that a Global or Location admin shares with you

  • Export analytics as a CSV or image

Location admins

  • Create links to share with non-admins

  • Export data as a CSV or Image

  • Share and schedule reports to be sent out

  • View analytics for the Locations they are assigned to

How to share the data in your Occupancy Dashboard

  1. Grant an employee the Analytics Viewer role.

    1. Learn more about the Analytics viewer role.

    2. Learn more about how to grant admin roles.

  2. Link Sharing - Global and Location Admins can copy the link in the Occupancy dashboard to share with non-admins.

  3. Download a CSV or Image - Within the occupancy dashboard, you can click the download arrow next to the analytics you want to export. Learn more.

  4. Schedule reports for now or in the future - Global Admins can share a report of the data you have in the dashboard now or you can schedule the data to be sent out at a later date. Learn more.

Granular-level reporting

Ensure that workplace leaders have the date they need to enforce onsite policies and allocate resources appropriately.

Important note: This setting is turned off by default and can only be turned on or viewed by a Global Admin.

Once this setting is turned on Global admins will be able to view the data of individuals by clicking on the one of the following charts within the Occupancy Dashboard:

  • Employee attendance frequency

  • In-Office Policy Results


How to enable Data of individuals

  1. Navigate to the Global Overview in your Envoy dashboard.

  2. Toggle on Data of individuals.

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