Overview
Screens can display playlists of content, sync with Envoy apps (like Maps and Rooms), and integrate with other workplace tools like Zoom, Google, and Canva! Not sure if your device is compatible? Check out our Envoy Screens article for a list of verified supported devices.
Adding a new Screen
Depending on how you're using Screens, your setup process will look a bit different.
Pairing Code: Web, Android, Apple, Windows, and Chrome
On your Screens device, open a web browser, then navigate to screens.envoy.com.
Neat users can download the Screens app from the Neat hub.
This will display a 6-digit pairing code, which you'll use for the next step.
Back on the Envoy dashboard, navigate to Screens > then click + Add a screen.
Select Enter a pairing code.
You'll then be prompted to enter the 6-digit pairing code displayed on your screen.
Your screen will pair with Envoy, and you'll be ready to assign content!
Generate URL: Zoom, Teams, Cisco Webex, Crestron AirMedia
To use Screens to display media within Zoom Rooms, Teams Rooms, Cisco Webex rooms, and Crestron AirMedia devices, you'll need to generate a URL to connect your meeting service to Envoy. This setup may look slightly different depending on your provider. The installer must have admin access to your meeting provider to configure Screens.
Step 1: Creating your unique URL
Within the Envoy dashboard, navigate to Screens> then select + Add Screen, then select Generate URL.
Give your Screen a title that corresponds to the room it will be placed in. This is important for organizing your screens and content.
Click + Add more to create urls for different rooms.
Click Create public URLs.
This will automatically create each screen within the Envoy dashboard. Each URL-based screen will have a small globe in the corner.
Step 2: Assign your URL within your meeting provider
Now that your screen has a unique URL, you'll be able to add it to the corresponding resource in your provider's admin portal.
Click on the Screen you want to pair with your meeting provider's room resource.
The pairing url will be shown in the room details panel. Click to copy the link.
Once you have the pairing URL, you can add it to your meeting provider. Depending on which provider you have, this setup will look different.
Zoom
Navigate to your Zoom rooms resources, then click Edit next to the room you want to add screens to.
Select the Digital Signage tab.
Scroll down to Default Content List, then click + Add Content.
Paste the URL of the screen you copied in the previous step, then click Add URL.
Once the URL has been added, ensure the room display settings have Digital Signage set to On.
Import from a CSV file: Google Meet
You must have administrative access to the Google Admin Console to set up screens with Google Meet.
Step 1: Export device information from your Google Admin Console
Navigate to admin.google.com, then go to Devices > Google Meet Hardware > Devices.
In the Organizations section on the left, choose the OU (Organizational Unit) containing the devices you want to use with Screens.
Click the Export button and select CSV Export as the format.
Once the export is complete, download the CSV file to your computer.
Step 2: Import Device information into Screens
In a new tab, log in to the Envoy dashboard, navigate to Screens and click + Add a screen, then Import from CSV file.
Upload your CSV file into Envoy.
A corresponding screen will be created for each room device on your CSV.
Step 3: Update Device Settings with Envoy URL
Navigate back to your Google Admin Console, click on Devices > Google Meet Hardware > Settings.
Scroll down to click on Screen saver.
Under Content, select Custom. In the URL field, type/paste
https://screens.envoy.com.
Under Digital Signage Provider, select any of the options besides None.***
***Envoy is not yet available within the Google Admin portal as a Digital Signage Provider. It does not matter which Provider you select here, as long as it is not None.
Navigate back to your Envoy dashboard. Your corresponding Screens will update and be ready to receive content!