About Google Calendar
Using your Google Calendar with Envoy makes it easy to schedule time to come into the office, book or cancel a desk reservation, and create Envoy visitor invitations directly from Google Calendar’s event page.
Benefits
The Envoy extension lives in the web browser’s toolbar, so it’s easy to integrate into your workflow.
Changes made in the Google Calendar extension will automatically sync with your Envoy dashboard & mobile apps, and vice versa.
Latest Version
Please make sure you are using the latest version (1.0.3) of the Google Calendar Extension for the most up-to-date features.
Using Google Calendar with Envoy Visitors
You can create visitor invites from your Google Calendar. Your calendar must be associated with the email address listed in the Envoy employee directory.
Step 1: Install and sign into the extension
Navigate to the chrome web store.
Click Add to chrome.
Click Add extension.
Pin the Icon to your web browser.
Click on the icon (top right) in your toolbar and sign in using your Envoy credentials.
Step 2: Create a calendar event
Navigate to your Google calendar.
Click Create to make a calendar invite (top left of your calendar or click on a time slot).
Fill out the title, date, time, and meeting details, etc. (You can even select a room if you have Google Calendar synced with Envoy Rooms)
Add [email protected] to the Add guests section of your invite along with anyone else who should be included on the invite.
Click on Pre-register visitors in Envoy at the button of the invite.
Select the Location and Visitor type. (You will see these Envoy registration details added into the description of the invite)
Click Save to create the event.
When prompted, choose to Send invitations to your attendees.
Step 3: Create Envoy invites for event attendees
Check your inbox. You’ll have an email from Envoy.
Click Complete visitor pre-registration. A new browser window will open.
Fill in the form. Double-check you’re creating invites for the correct location and visitor type.
To create an invite for a visitor, toggle on Add to Envoy near each name.
Optional: Check the Send an invitation and calendar invite to the visitor box to send a registration email.
Click Add.
Tip: Attendees within your organization will be off by default.
Using Google Calendar with Envoy Desks
The Google Calendar integration includes enhanced flexible workplace features like employee scheduling and desk booking. Connect to the Google Calendar extension to schedule to come into the office, book or cancel a desk reservation, or invite and pre-register guests for meetings.
Changes made within the Google Calendar extension will be automatically synced with your Envoy dashboard & mobile apps, and vice versa.
An employee entry into the Workplace log will show as Checked in via Developer API.
Step 1: Install and sign into the extension
Navigate to the chrome web store.
Click Add to chrome.
Click Add extension.
Pin the icon to your web browser.
Click on the icon in your toolbar and sign in using your Envoy credentials.
Accept the permissions between Envoy and Google.
Step 2: Scheduling, Registration and Booking your desk
Sign in to the Google extension using your Envoy credentials (if you haven't already).
Select your Location.
Click Schedule next to a date OR
Click Schedule Multiple to reveal a calendar where you will be able to select multiple days to come into the office.
Days that you are already scheduled to come in are indicated by a red dot and are disabled in the calendar-picker; you will not be able to select those dates again from the calendar.
After selecting multiple dates from the calendar, click Schedule.
Click Sign-in.
A desk will automatically be assigned to you (if desks are enabled in your Envoy Dashboard) but you do have the option to change your desk.
To change your desk
Click the vertical ellipsis (three dots) next to Sign-in.
Click Change desk.
You can select a different floor (if applicable) or narrow down the results by selecting a neighborhood. Select your new desk.
Click Change Desk to confirm.
To free up your desk
You can free up your desk if you are done with it for the day, or for a future date if you're not planning to come in, allowing other employees to book it as needed.
From the Google Calendar extension, click on the vertical ellipsis (or three dots) next to Sign out.
Click Free up desk.
To sign-out for the day
From the calendar, click Sign out to sign out and free up your desk.
Don’t worry though! If you forget to sign out, you will be signed out, and your desks will be freed up based on your company's settings in the Envoy dashboard.
Extension Troubleshooting
Make sure you are logged into only one Google Calendar extension.
If you previously installed the extension, sign out and then sign in again.
If you noticed that you were logged out of the extension in your calendar, please log in again using your Envoy credentials. Envoy often rolls out updates which may sign you out.
If your Google Calendar invite is not recognizing guests outside your organization, make sure the See Guest list option is checked under Guest permissions when creating the invite.
The “See guest list” must be on for the preregistration to work, if not you’ll get an email that says: "To pre-register visitors in Envoy, your calendar event must have guests from outside your organization. Please try again with a new calendar event, or visit our Help Center to learn more."
If you do not see the ability to book desks through your Google Calendar, please update your extension:
Start Google Chrome.
Click the vertical ellipsis (the three dots in the top right) of your browser.
Select More Tools > Extensions.
Toggle on Developer Mode button.
Click Update.