How to register as an employee

Same-day or next-day registration

  1. Open the Envoy Mobile app. If you are new to Envoy Mobile, instructions to create a new account are here.

  2. Click Register on the card that says Today for same-day registration, or swipe to the left and click Register on the card that says Tomorrow for next-day registration.

  3. Answer all questions presented to you in the form.

  4. Click Finish.

Setting a schedule and registering in advance

Employees can register for any day in the future by setting their schedule in the Envoy app. Adding a day to one's schedule holds a place in the office for that day. Employees will still need to complete and pass their health check before they are approved to go into the workplace.

  1. Open up the Envoy Mobile app

  2. You will see a section titled "Your schedule" and a calendar under the prompt to "Reserve a spot in the office"

  3. Click View more and tap on a date you want to schedule

  4. Click "Schedule" at the top
    • If your company has Envoy Desks you will be given a desk at this point.

  5. You can view all others scheduled for the dates you choose as long as they have the option enabled

  6. When the date you scheduled for arrives you will see "Complete health check" Rather than "Register" on the card at the top of the screen

✨Note: You can select as far into the future as you need.

Important notes for setting a schedule

  • If you use Envoy Desks you will be assigned a desk for every date you register in the future

  • You can change your desk and, if the desk is available (see important notes when changing your desk) for future dates, Envoy will give you that same desk in the future

  • If a date you wish to book in the future has reached full capacity you will not be allowed to register for that date

See which coworkers are scheduled to be on site

Coming soon

  1. Click "View more" on the "Your schedule" section of the Envoy mobile app

  2. Scroll down to view future days

  3. You will see a number next to "people scheduled" if anyone has booked the date

  4. Click on the modal and a list of all coworkers scheduled for that day will appear in a list form
    • You can also search if you're looking for someone specific!

Adjusting your schedule visibility

Coming soon

  1. Click on your profile picture at the bottom right of the Envoy mobile app

  2. Click the settings gear at the top right

  3. Toggle "Allow others to see my schedule" off.
    • If you toggle this off you will still be able to see others but your colleagues will not know when you've scheduled yourself to be in the office.

How advanced registration affects capacity counts

An admin can delete an employee's scheduled registration to free up a capacity space for that day.

  • If you are a Global admin for the company and wish to disable this feature please contact support.

Entry approved or denied

How to sign in as an employee

Once an employee has been approved to enter the office, they will have the ability to sign in the next day when they arrive at the office. They will be able to do this right from their Envoy Mobile app.

  1. Open the Envoy Mobile app.

  2. Click Sign in when entering the office.

  3. When leaving the office, open the app, and click Sign out.

The Sign out button should only be clicked when leaving the office for the day to free up space for another employee to enter if need be.

✨Note: If an employee accidentally signs out, as long as the registration window has not closed they can always re-register for "Today" and simply sign back in.

✨Note: Employees will be able to open up a badge on their phone to show anyone in the office that they were approved to come in.

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